Administrative Assistant

Administrative Assistant

Job Category: Administrative

Requisition Number: ADMIN005311

Posted: October 8, 2025

Full-Time

On-site

Durham, NC 27701, USA

Description

Typical Years of Requisite Experience: 1-3+ years

Common and Baseline Responsibilities

• Provides administrative support to an individual, team, department, or group in the firm.
• Organizes and schedules meetings and appointments.
• Assists studio leaders with travel arrangements and/or expense reports as needed.
• Provides support to the Office Manager or Talent Manager for special projects as needed.
• Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
• Assists Project Teams.
• Orders lunches and sets up for internal meetings and client meetings.
• Provides support for front desk, including answering phones, receiving and distributing packages as needed.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.

High-level Summary of Critical, Baseline Technical Skills and Certifications

Proficiencies

• Effective verbal, written communication and organizational skills
• Strong attention to detail and excellent time management skills
• Proven ability to execute tasks and able to work independently
• Flexible, high service orientation, and a quick learner

Software

• Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Licensure/Certifications/Education

• Associate or bachelor's degree preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities