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Administrative Assistant
Support project teams by managing schedules and preparing agreements efficiently
Charlotte
Junior
yesterday
Perkins&Will
Global architecture and design firm specializing in sustainable, research-driven solutions for healthcare, education, corporate, and civic environments.
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Administrative Assistant
Job Category: Administrative
Requisition Number: ADMIN005388
Part-Time, On-site
Location: Charlotte, NC 28202, USA
Description
Typical Years of Requisite Experience: 1-3+ years
Common and Baseline Responsibilities:
- Provides administrative support to an individual, team, department, or group in the firm.
- Organizes and schedules meetings and appointments.
- Assists studio leaders with travel arrangements and/or expense reports as needed.
- Provides support to the Office Manager or Talent Manager for special projects as needed.
- Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
- Assists Project Teams.
- Orders lunches and sets up for internal meetings and client meetings.
- Provides support for front desk, including answering phones, receiving and distributing packages as needed.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
High-level Summary of Critical, Baseline Technical Skills and Certifications:
Proficiencies:
- Effective verbal, written communication and organizational skills
- Strong attention to detail and excellent time management skills
- Proven ability to execute tasks and able to work independently
- Flexible, high service orientation, and a quick learner
Software:
- Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Licensure/Certifications/Education:
- Associate or bachelor's degree preferred
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
About Perkins&Will
Global architecture and design firm specializing in sustainable, research-driven solutions for healthcare, education, corporate, and civic environments.