Administrative Assistant

Administrative Assistant

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion.

The specifics of the role include:

• Provide daily administrative support to Operations executives and internal team members.
• Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Maintain organized and accurate electronic filing systems, data entry, and document archives.
• Assist with contract execution, invoice processing, and departmental documentation.
• Handle sensitive and confidential information with absolute discretion.
• Serve as a key liaison between departments, regional offices, and external partners.
• Triage and prioritize incoming requests, calls, emails, and inquiries.
• Coordinate business travel, accommodations, itineraries, and transportation.
• Support cross-functional communication to ensure timely follow-up and operational alignment.
• Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics.
• Support marketing, proposal development, and light PR/communications needs as required.
• Oversee general office organization and supplies to maintain a streamlined, efficient workspace.
• Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy.

Requirements include:

• Self-starter with a solutions-driven mindset.
• Highly organized with strong time-management abilities.
• Comfortable managing multiple priorities with a sense of urgency.
• Strong attention to detail and commitment to delivering high-quality work.
• Excellent verbal and written communication skills.
• Positive, collaborative team player who embraces change and challenges.
• Comfortable learning and adopting new software and systems.
• Previous administrative, office coordination, or executive support experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Some things you should know:

• Our clients and projects are nationwide
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).

Benefits include:

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs, and more!

Compensation:

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Job # 2456