Contract Administrator & Executive Assistant

Contract Administrator & Executive Assistant

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

Clayco SEI is seeking a highly organized and proactive professional to serve in a dual-capacity role as Contract Administrator & Executive Assistant. This unique position will directly support SEI's leadership team while ensuring seamless management of contracts, compliance, and operational documentation. The ideal candidate thrives in a fast-paced construction environment, demonstrates meticulous attention to detail, and can balance executive-level administrative support with contract lifecycle management responsibilities.

The Specifics of the Role

Contract Administration:

• Workflow management of subcontractor and vendor agreements, ensuring compliance with Clayco's legal and risk standards.
• Maintain a centralized contract repository, monitor key deadlines, and track compliance metrics.
• Support change order processes, insurance verification, and subcontractor compliance to reduce project delays.
• Identify and escalate potential financial or legal risks, non-compliance issues, and contract mark-ups. Adapt to AI-driven tools for contract review, procurement optimization, and compliance automation.

Executive Assistance:

• Manage and maintain executives' schedules; coordinate and facilitate leadership and client meetings.
• Prepare high-level reports, presentations, and company materials tied to SEI's operational goals and project performance.
• Handle confidential material and executive-level correspondence with discretion and sound judgment.
• Coordinate executive travel, logistics, and expense reports.
• Serve as the first point of contact for SEI leadership, liaising with internal teams, clients, and external partners.
• Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution.
• Prepare responses to correspondence containing routine inquiries.
• Other ad hoc duties as required.

Requirements

• Bachelor's degree in Business Administration, Construction Management, Legal Studies, or related field preferred.
• Associate degree or equivalent experience may be considered with strong demonstrated performance in construction administration.
• Paralegal certification or contract management certification (IACCM/CCCM) a plus.
• 3–5 years of experience in contract administration within construction, engineering, or real estate industries.
• 3–5 years of experience as an Executive Assistant, supporting senior or C-suite leadership.
• Proven experience managing contract lifecycle processes: drafting, reviewing, redlining, and compliance tracking.
• Strong knowledge of construction contracts, change orders, risk clauses, and subcontractor compliance.
• Familiarity with subcontractor management, insurance compliance, and vendor coordination.
• Strong background in confidential executive support, including handling sensitive financial and strategic information.
• Proficiency in: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Procore, CMiC, or other project management platforms, Contract Lifecycle Management (CLM) systems or legal document management tools, Expense tracking & executive reporting tools.

Soft Skills

• Strong organizational and prioritization skills; able to balance dual responsibilities.
• Exceptional written and verbal communication.
• Ability to act as a liaison across business units (Legal, Operations, Finance, Procurement).
• Proactive, resourceful, and able to anticipate needs before they arise.
• Comfortable in fast-paced, construction-driven environments with shifting priorities.
• Aligns with Clayco's values of safety, integrity, and operational excellence.
• Thrives in a dual-role structure that demands adaptability and a "no job too small, no detail overlooked" mindset.

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2024 Best Places to Work – Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest – Midwest Contractor (#1).
• 2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors – Green Contractor (Top 5)

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Job #2381