Accounting Assistant

Accounting Support Role

You will support the Accounting team by ensuring accurate and compliant processing of vendor invoices and employee expense reports. This role plays a key part in maintaining financial controls, supporting project expense compliance, and serving as an operational point of contact with internal stakeholders and external vendors. You will contribute to efficient accounts payable processes and support audit-ready documentation.

What You Will Do

1. Review and validate vendor invoices to ensure accuracy, proper documentation, and compliance with internal policies.
2. Enter and process invoices in Coupa, ensuring correct coding (GL accounts, cost centers, projects).
3. Communicate directly with external vendors to resolve discrepancies, request missing information, and follow up on payment status.
4. Review project-related expenses to ensure compliance with internal policies, client guidelines, and compliance requirements.
5. Maintain organized and complete supporting documentation for audit purposes.
6. Support the accounting team during monthly close activities related to accounts payable and expenses.
7. Filing and organization of all accounting files
8. Download weekly digital files for Accounts Payable and Expense Reports
9. Miscellaneous projects as requested

Your Qualifications

• 3+ years' experience in accounting, business administration degree or related field
• Studies in accounting, business administration degree or related field
• Previous experience in accounting payable, accounting support or similar
• Proficient in data entry with strong Excel skills
• Highly organized, detail oriented with a high level of accuracy
• Pro-active and able to work effectively in a team environment
• Able to work well under pressure with multiple tasks and deadlines
• Well written with excellent verbal communication skills
• Cost-conscious, and able to scrutinize overhead charges, alerting department leaders when appropriate

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, annual bonus, LinkedIn learning, holiday observance, and employee assistance programs.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We also reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.