Executive Assistant - Co - chief Executive Officer

Executive Assistant To The Co-CEO

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world's most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Our people-centered, "People First" culture and "One Firm-Firm" motto promotes integrated teams that unite to shape the future of cities. Gensler's vision is to "Create a Better World through the Power of Design," and we do that by our deep commitment to our people, our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

And now, we're looking for a new Executive Assistant! Someone who is not just operationally excellent, but creatively driven, strategically minded, and passionate about building something new together.

Your Role

The Executive Assistant to the Co-CEO provides high-level strategic and administrative support to the Co-Chief Executive Officer. This role serves as a trusted partner, managing the Co-CEO's priorities, facilitating communication between the Co-CEO, senior leadership, internal teams, and project teams ensuring the efficient execution of executive operations while also engaging with and building strong relationships with clients and external stakeholders close to the Co-CEO. This is a critical right hand to the Co-CEO and the global leadership team across the firm. In this high-velocity, highly visible role, you'll help orchestrate a global rhythm for the business, enable strategic focus, and act as a force-multiplier for the firm. This is a role for someone who wants to help shape the future. You'll be joining a team that's defining what's next for Gensler — with a front-row seat in some of our most transformative conversations and playing a key role in actioning them. You'll be embedded within a team supporting the Co-CEOs and COO spread between Los Angeles and Washington D.C.

The EA functions as a gatekeeper, project coordinator, and liaison across the firm. Success in this role requires exceptional discretion, strong business judgment, proactive problem solving, relationship building, and the ability to manage complex priorities in a fast-paced environment.

What You Will Do

There will be typical administrative responsibilities such as expense reports, travel planning, phone messages and calendar jockeying; but this job is so much more! At Gensler, we are all about collaboration and building strong relationships, and the one that you will form with the Co-CEO is critical to becoming a true business partner. Your professionalism, loyalty, and attitude are a reflection of the Co-CEO, and as such, are a key component to success in this role. You will never be bored, and you will constantly be challenged as no two days are alike.

• Be the Strategic Anchor – Work alongside the larger executive support team, you'll ensure the Co-CEO is in the right conversations, at the right time, with the right preparation. Own the calendar like a chessboard. Prioritize with precision. Anticipate needs before they are spoken.
• Operate at a Quick Speed – Juggle priorities across time zones and cultures. Flex between detail and big picture. Adapt instantly. This is a role where fast is not fast enough — you bring clarity through the chaos.
• Command Global Relationships – Build powerful trust-based relationships with senior stakeholders, clients, industry partners, and global studio teams. You'll be a connector, a gate-opener, and an incredible influencer building trust and rapport with key connections.
• Push the Boundaries of the Role – We don't want ordinary. We want entrepreneurial. You'll help elevate the entire function of executive support – just like your peers at Gensler - making it more connected, more proactive and very impactful.
• Coordinate detailed travel (domestic and international) reservations and ensure that changes or problems are resolved and communicated.
• Prioritize and manage multiple projects simultaneously and follow through in a timely manner.
• Coordinate on and offsite meetings, meeting set-up and clean-up. Attend meetings, as appropriate, to stay informed and abreast of current projects, events, and general pulse of the firm.
• Ensure CRM database and Outlook Contacts are up to date and accurate.
• Coordinate attendance and details relating to professional licensure, memberships, community relations, civic responsibilities and social and/or personal obligations.
• Compile and submit accurate expense reports as required and reconcile credit card statements monthly.
• Address miscellaneous tasks as requested or designated by Co-CEO.

Your Qualifications

• Minimum 10+ years of experience supporting C-level executives, ideally in global, creative, or innovation-led organizations.
• You thrive in fast-paced environments with global complexity. You're two steps ahead and five steps deep — always.
• You ask bold questions, challenge the status quo, and find better ways forward to improve efficiency and workflow.
• You know how to read a room, listen deeply, and lead with empathy and integrity while maintaining a high level of confidentiality.
• You are innately curious and eager to learn about new technologies impacting our industry. We are at the forefront of new AI tools and extremely passionate about experimenting, engaging and learning more to help our people, our clients and our industry.
• Relationship Builder – You forge deep trust with teams, clients, and leadership. People know you as a go-to connector and culture-carrier.
• Deep experience with global scheduling, international travel coordination, and cross-cultural communication.
• Strong command of tools: Microsoft 365, Google Workspace, Miro, Teams. Awareness of Adobe Creative Suite is a bonus.
• Excellent verbal and written communication skills.
• Strong problem solving, prioritizing, organizational and time management skills.
• Ability to work independently with minimal guidance.
• Experience working in environments that blend administrative, operations, execution, strategy, design, innovation, and technology.
• Bonus: Experience in design, architecture, or consulting firms.

This position may require work outside normal business hours to support executive priorities, travel coordination, and leadership and board meetings.

The base salary is estimated between $120k-$130k plus bonuses and benefits and contingent on relevant experience.

This position will be based on-site 5 days a week in Gensler's Washington, DC office.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.