Purchasing Coordinator - Interior Design Products

Purchasing Coordinator

Holland & Sherry Interiors is a trade-focused company offering high-end products for interior design projects including fabrics, wallcovering, lighting, furniture and rugs. We are seeking a highly organized and detail-oriented Purchasing Coordinator to manage the purchasing operations for our represented line suppliers. This role serves as a key liaison between our suppliers, showrooms, and sales representatives to ensure timely and accurate order processing, shipment tracking, and issue resolution. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple tasks on a daily, weekly, and monthly basis.

Key Responsibilities:

• Send purchase orders to suppliers in accordance with company policies.
• Monitor and follow up on supplier orders and shipping status.
• Communicate with suppliers, showrooms, and sales representatives to resolve order-related issues.
• Track and troubleshoot shipments, delays, and returns.
• Review and confirm accuracy of supplier invoices; submit invoices internally to the accounting department and track remittances.
• Review shipping reports from key suppliers to ensure accuracy.
• Coordinate with showrooms and sales teams to review pending and in-transit orders.
• Review and update open orders reports twice per month.
• Audit order activity to identify trends or recurring issues.
• Provide purchasing and shipping summaries to internal stakeholders as needed.
• Assist communications and support for other categories of the purchasing department.

Qualifications:

• 2+ years of experience in purchasing, supply chain, or operations (textile or home industry experience preferred).
• Excellent communication and follow-up skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and familiarity with order management systems.
• Ability to manage shifting priorities and work collaboratively across teams.