Studio Administrator - Administrative Assistant

Studio Administrator - Administrative Assistant

Studio Administrator, while working under direct supervision, provides general accounting and administrative support.

Open to the position could be part-time or full-time based on experience.

Specific responsibilities will include:

• Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing
• Gathers and compiles information and produces reports (project status, staffing financials, etc.)
• Prepares invoices and assists with collections
• Processes accounts-payable invoices and expense reports
• Assists with phone support - answers and routes incoming calls. Greets office visitors
• Handles incoming and outgoing mail and deliveries
• Answers routine correspondence
• Establishes and maintains files
• Ensures office maintenance and assists with ordering of office supplies
• Assist with timesheet collection
• Assists with program, and special projects as needed
• Assists in planning office-wide events, holiday parties, etc.

Qualifications:

• High School Diploma
• 1+ year in a professional office environment; accounting experience a plus

Knowledge, Skills, and Abilities:

• Proficient in MS Office Suite
• Familiar with automated accounting systems, preferably Deltek
• Working knowledge of one or more multi-line phone systems
• Intermediate verbal and written communication skills
• Intermediate phone and customer service skills
• Proven ability to perform a diverse array of functions
• Proven ability to multi-task
• A working knowledge of the Google suite of tools (Meet, Drive, Gmail, Slides, etc)

Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.