Project Accountant

Project Accountant

WATG is the world's preeminent destination and hospitality design firm. We are employee-owned, home to more than 500 professionals globally, located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.

WATG is hiring a Project Accountant for our office in London.

The Project Accountant assists with project accounting tasks, including project setup and maintenance, client billings, collections, accounts payable, and management reports, following WATG's policies and procedures and in compliance with applicable laws.

Project Setup and Project Health

• Sets up business development projects and phases and live project shells in the accounting system, liaising with Project Accountants to ensure projects are set up properly
• Prepares weekly Net Service Revenue (NSR) reports and updates comments provided by Project Managers and Project Architects
• Assists Project Accountants with project close-outs

Contracts

• Reviews project contracts for financial details to ensure compliance with business development efforts and live project shells
• Maintains contract paperwork and files, invoices, aging accounts receivable, change orders, vendor and subcontractor documents/COI (certificate of insurance), and other specified logs for project tracking

Accounts Receivables

• Posts cash receipts and journal entries for projects with WHT (withholding taxes), and updates billing and collection (B&C) allocation files daily
• Monitors B&C files daily to make sure posted cash receipts (gross amounts) tie to the ERP system
• Researches unidentified wires and checks received to ensure they are posted correctly
• Prepares mobilization invoices
• Gathers and consolidates expense backups per the details on the reimbursable expense invoices
• Prepares weekly collection reports
• Prepares Statement of Accounts

Accounts Payables

• Performs Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating the tracking file for Pay-When-Paid (PWP) consultants
• Pulls vouchers for weekly PWPs and updates PWP tracking logs
• Notifies PWP consultants of their invoice payments
• Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
• Reconciles the month-end PWP tracking versus the PWP disbursed files
• Reviews phases in PowerBI to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
• Enters Independent Consultants' (IC) invoices and maintains logs to identify how to post ICs as labor or expense by project
• Enters ICs' timecards when treated as labor
• Loads payments in the bank portal for vendors and consultants

Qualifications

• Bachelor's degree in accounting, finance, or related field preferred
• Minimum of 3 years of experience in a mid-sized professional services organization with project (revenue) accounting duties
• Proficient in Microsoft Office (including Word and Excel, Outlook), accounting software, order processing, and databases
• Some experience with BST or comparable ERP systems preferred
• Experienced in general ledger, accounts receivable, and accounts payable procedures
• Able to problem-solve and multitask daily tasks in a highly organized manner
• Excellent written and verbal communication skills
• Works effectively in a team environment, showing strong interpersonal skills
• Must handle sensitive information in a confidential manner

*Please include a copy of your CV to be considered for this position.

WATG is an Equal Opportunity Employer