Project Accountant

Project Accountant

WATG is the world's preeminent destination and hospitality design firm. We are employee-owned, almost 80 years young, and home to over 500 creative, globe-trotting professionals located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.

WATG is hiring a Project Accountant in California for the Los Angeles or Tustin office.

The Project Accountant will assist with overall project accounting, including project setup and maintenance, client billings, collections, accounts payable, and management reports.

Responsibilities:

• Sets up business development projects and phases and live project shells in the BST accounting system, liaising with other Project Accountants to ensure projects are set up properly
• Prepares weekly Net Service Revenue (NSR) reports, copies, and updates comments provided by Project Managers and Project Architects
• Assists Project Accountants with project close-outs

• Reviews project contracts for financial details to ensure compliance with business development efforts and live project shells
• Maintains contract paperwork and files, invoices, aging accounts receivable, change orders, vendor and subcontractor documents/COI, and other specified logs for project tracking

• Posts cash receipts and journal entries daily for projects with WHT (withholding taxes), and updates billing and collection (B&C) allocation files
• Monitors B&C files to make sure posted cash receipts (gross amounts) tie to the BST system daily
• Researches unidentified wires and checks received to ensure they are posted correctly
• Prepares mobilization invoices
• Gathers and consolidates expense backups per the details included in the reimbursable expense invoices
• Prepares weekly collection reports
• Prepares Statement of Accounts

• Performs Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating the tracking file for Pay-When-Paid (PWP) consultants
• Pulls vouchers for weekly PWPs and updates PWP tracking logs
• Notifies PWP consultants of their invoice payments
• Bi-monthly, updates the PWP status report on SharePoint after payments have been paid and posted in the accounting system
• Reconciles the month-end PWP tracking versus the PWP disbursed files
• Reviews phases in PowerBI to make sure backlog is available for phases coded to prior posting vouchers in the accounting system
• Enters Independent Consultants' (IC) invoices and maintains logs to identify how to post ICs as labor or expense by project
• Enters ICs' timecards when treated as labor
• Loads payments in the bank portal for vendors and consultants

Qualifications:

• Bachelor's degree in accounting, finance, or related field preferred
• Minimum of 3 years of experience in a mid-sized professional services organization with project (revenue) accounting duties
• Proficient in Microsoft Office, including Word and Excel, Outlook, accounting software, order processing, and databases
• Some experience with BST or comparable ERP systems preferred
• Experienced in general ledger, accounts receivable, and accounts payable procedures
• Able to problem-solve and multitask daily tasks in a highly organized manner
• Excellent written and verbal communication skills
• Works effectively in a team environment, showing strong interpersonal skills
• Must handle sensitive information in a confidential manner

Salary range: $70,000 to $85,000 per year

WATG is an Equal Opportunity Employer